Gmail inbox mail read search

Label a message before it's sent by clicking the More Options menu in the lower-right of the compose window. You can then archive it instantly when sent. The best known secret of all time about Gmail is that it ignores periods in your email address. This feature might seem useless, but you can still see the pattern, so it's a great trick for signing up for newsletters or sharing your email address—you can tell who's sold your name to spammers, for instance.

Another time-honored Gmail address trick: Gmail ignores anything after a plus sign. This doesn't always work however, as many services don't allow sign-ups with emails that have optional characters, of which the plus sign is one. The quick way to do a power search in Gmail is to click the down arrow in the search box, which produces the search dialog box seen above. But Gmail supports many search operators. For example, type "in:trash" and "in:spam" to include those folders in a search they're usually skipped.

Or restrict a search to just "in:inbox. The "filename:" followed by an actual file's name finds specific attachments. Use a minus sign hyphen to search one thing and not another: "dinner -movie" would only find messages that say "dinner," but skip any mentioning "movie. This tip is more about turning off a feature than activating it. The tabbed interface was introduced by Google in as a way to file items in your Gmail inbox auto-magically.

The tabs each have a category: Primary which is your typical inbox , Social, Promotions, Updates, and Forums. Yes, that's a "category," not a "label"—they're not the same thing. If you feel like you're missing some messages, it might be because Gmail is sticking them in the latter categories and you haven't clicked the tabs. Pass the cursor over each option to see examples of messages that might end up in these tabs.

Uncheck each tab you don't want in use. Note, the categories only affect messages in the inbox—not what's already archived. This tabbed setup is the default inbox setting, but you can change that. Hover over the word Inbox on the top-left, and an arrow will appear. Those first three options will display those types of messages at the top of your inbox.

Priority Inbox automatically filters incoming Gmail messages to place the most important messages up top, followed by starred emails, and then everything else underneath.

How to Mark an Entire Gmail Inbox as Read |

Smart Reply is a machine learning tech that prepares three, short appropriate replies to messages you receive. A single tap on the offered reply adds it to the response window, where you can send it off or write more. It appears in the Gmail apps for iOS and Android as well as on the desktop web interface. Similarly, Smart Compose will suggest words or phrases to use as you type an email.

How to achieve Inbox Zero with these Gmail search queries

If you type, "I hope you," for example, you could see "are well" appear in grayed-out text. If that's what you meant to say, hit the tab button, and Gmail will automatically insert "are well" into your email. If not, just keep typing, and the suggestion will disappear.

How To Login Gmail Account with Check Your Inbox Mail

When you get an email with an embedded image, it's typically like a web page—the image loads from the source. Not on Gmail. In , the service began caching all the images that go through its system. When you load an image in a Gmail message, it's coming from Google's servers. In theory, this makes it harder to scammers to insert malware into emailed images, but that's not always the case. It'll help messages load faster, but if you're the one sending emails with images attached, it won't stop Google from caching them. So if your images are confidential or proprietary, and you don't want them on Google's servers for whatever reason, find another way to send them.

Should you trust Google to always save all your important messages, not to mention contacts and attachments? Of course not.

Deleting old emails

Thankfully, Google Takeout lets users download their entire Gmail data set, in standard MBOX format, which you can view later with an email client like Thunderbird. You don't have to get all of your mail; grab only certain labels or categories by clicking All mail data included , if you prefer. Stars are how you give a message importance, signifying that it needs to be read later, requires follow-up, asks a question you can't answer at the moment, or maybe all of the above. However, you're not limited to just a yellow star. Need to search on a special star icon? Search "has:blue-star" for example, to find those with blue stars, or "has:green-check" or "has:purple-question" or " has:orange-guillemet" that's the double carets: , etc.

The first trick for attachments: don't forget them. Thankfully, Gmail will pop up a reminder if your message includes phrases like "I have attached" or "I have included," yet you hit send without attaching anything. You can drag and drop files from Windows or Mac to a Gmail message. Images will be embedded in the message unless you drag the file to the tool bar below the composition window. Don't add too many. There's a 25MB limit per Gmail message.

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If you try to send too much, the files go to Google Drive and the recipient gets a link. If you are a big Google Drive user, attaching items that already reside in Drive is not only a breeze, they don't count against the 25MB limit. Click the Insert Files Using Drive icon in the composition window's toolbar to pick a file to attach.

This also gets you around the kind of files Gmail blocks, such as EXE files. Want the same thing for your Dropbox account? Chrome users can get it with the Dropbox for Gmail extension. You can delegate someone else to share control of your Gmail account, be they a company admin or your significant other. The person also has to have a Google or Gmail account of some sort—their email address must end in the domain name that matches yours, be it gmail.

If you go to the path above and find a delegate there who you didn't authorize, change your password immediately—you probably got phished. If you come close to using up the 15GB of storage Google provides for free, and you don't want to pay for more, delete some messages.

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Search for " size: x m " where you replace the x with a number. The "m" stands for megabytes. Any message with over 10MB of size probably has some hefty attachments—save them to your hard drive not to Google Drive—that's space you share with Gmail, so it won't save you anything.

Another option: run Find Big Mail , a service that automatically creates labels for all your plus-sized messages so they're easy to find. It's free for a single Gmail account; only G Suite users get charged. Are you getting a lot of newsletters and other junk you don't want? Sit back and let the hottest tech news come to you by the magic of electronic mail.

Prefer to get the news as it happens? Follow us on social media. Got two minutes to spare? We'd love to know a bit more about our readers. All data collected in the survey is anonymous. About Team Advertise Jobs Contact. Google recently added a new feature to its Gmail redesign. Click here to learn how this feature can be used against you. Many default Gmail settings may not appeal to you; you may wish that specific options were switched on or off if you only knew they existed. Here are 10 settings that will improve your Gmail experience. Like anything, the best way to learn Gmail is to practice and experiment, but these options will help you hit the ground running.

A newer feature, Smart Compose will try and save time by predicting what you are going to write before you even start writing. The page will refresh, and Smart Compose will automatically start. Instead of retyping, or forwarding, or copying and pasting, you can pre-draft a canned response and send it over and over. To create a canned response, click as if you are creating a new message and then find the message settings icon three vertical buttons in the lower-right.

Each time you start a new email, Gmail places that window in the lower-right corner.

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